Checklist for Preceptor Selection and Approval Process

You may contact a potential preceptor once you have obtained permission from faculty to do so. You will need to inform them of the time commitment and determine the days of the week they are available.  Remember, you will need to be flexible with your time/availability in order to accommodate the preceptor's schedule.

Step 1 - For Students: 

☐  Review Guidelines for Selecting a Preceptor.
☐ Email the course faculty and Student Placement Coordinator (SPC) with the name of a potential preceptor that you would like approval to contact. 

Step 2 - For Faculty:

☐  Review student request for contacting potential preceptor. Check to see that preceptor has not already been contacted.
☐ Notify student of approval/denial of request to contact preceptor within a week of receiving request. 

Step 3 - For Student Placement Coordinator (SPC)

☐ Upon approval to contact preceptor, check for a Preceptor Profile and Clinical Agency Information Form on file.
☐ If Preceptor Profile or Clinical Agency Information Form are not on file, SPC will e-mail forms to the student. (It is the student's responsibility to complete the forms and submit electronically back to SPC).☐ Once the Clinical Agency Information Form is completed, the placement coordinator will initiate a contract.

Step 4 -  For Students:

☐  Contact preceptor and identify:

  • Willingness of preceptor to take a student
  • The day(s) of the week that the student is permitted at the site
  • Name of contact person for contracts and fax/address info to send agency contract (if needed)
  • If another provider is available to work with in case the primary preceptor is absent on the scheduled clinic day.

Step 5 - For Faculty:

☐   Keep track in Typhon the status of clinical site contract and preceptor profile documentation.
☐ . Faculty gives appropriate staff completed set of preceptor profile documents, including license, certification, and CV for filing and entry into Typhon. 
☐  Prepare course letter for mailing to preceptor (should include student name, course number, number of days per week in clinic, course objectives/student expectations and contact information for faculty). The information will be entered into Typhon by SPC.

Step 6 - For Student Placement Coordinator (SPC)

☐ Log and file preceptor profile documents and enter preceptors into Typhon.
☐ Send course letter (prepared by faculty) to preceptor with student name, course number, number of days per week in clinic, course objectives/student expectations, and contact information for faculty.

*Note: Clinical hours in CNS courses and Midwifery courses are individually arranged with the course coordinator of each track at the beginning of the semester.

Last modified: May 06, 2015